Procurement to Payment Flow
From requisition to settled invoice
01
Purchase Requisition
Technician or manager raises a request for parts or materials. Captured with justification, quantity and urgency.
02
PO Approval & Creation
Approved requisitions convert to Purchase Orders. Supplier selected, pricing confirmed and PO issued.
03
PO Receive / GRN
Goods received and checked against the PO. Goods Receipt Note created. Inventory automatically updated.
04
AP Bill Creation
Supplier invoice matched to GRN and PO. AP Bill created with payment terms and due date.
05
AP Payment
AP Bills settled via AP Payments. Full payment history maintained per supplier.
06
Supplier Aging
Outstanding payables tracked by aging period. Snapshots capture point-in-time aging for financial reporting.
All 10 Purchasing Sub-Modules
Suppliers — centralised supplier database with contacts and history
Purchase Requisitions — controlled internal requests
Purchase Orders — PO creation, approval and tracking
PO Receive / GRN — goods receipt integration with inventory
Supplier Statements — full statement reconciliation
AP Bills — accounts payable bill management
AP Payments — supplier payment processing and history
AP Credit Notes — credit note management
Supplier Aging — aging by period (30/60/90 days)
Aging Snapshots — point-in-time aging records for reporting
AP Visibility Dashboard
AP Bills OutstandingAED 28,400
Due in 30 DaysAED 12,800
Due in 60 DaysAED 9,200
OverdueAED 6,400
Open Purchase Orders8 POs
Pending Requisitions3 waiting